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In recent years, with the rapid development of computer network technology, the technology of multimedia system conference system software also develope rapidly. Nowadays, the multimedia system conference room of colleges and universities is no longer just a simple installation of a projector. More and more colleges and universities choose to install electronic elevator conference terminals or electronic conference tablet computer terminals.

The requirements of participants on the audition, communication and interaction of conference information are also getting higher and higher, and the traditional conference system software cannot meet the application requirements of everyone. The emergence of electronic conference system software has reasonably dealt with the defects of real-time communication and interactive communication that are difficult to achieve in traditional conferences and completed the modernization of conference rooms in colleges and universities.

1 Composition, function, and technical characteristics of electronic conference system software

1.1 The composition and function of the electronic conference system software. Electronic conference system software consists of three major components: server, conference server and customer terminal.

The server can complete the functions of meeting application processing, meeting review, meeting management methods, etc. The operating staff only needs to operate any computer on the Internet and log in to the system with the real identity of the management personnel, and they can conduct pre-meeting and post-meeting operations. All the management methods presented are easy to operate, and the application and maintenance of the system software are convenient.

The conference service server is the operator in the whole process of the conference and is responsible for the submission of materials, the conversion of page shared resources, and the execution of resolutions and proposals in the entire process of the conference operation. These operations are generally undertaken by professional conference managers, who control the progress of all conferences and immediately respond to the regulations put forward by the participants during the whole process of the conference.

The customer terminal is the operating page of the mobile client of the participants, which can complete the daily check-in of the meeting, the access to the meeting information, the access to the reasonable layout of the meeting, the viewing of the information of the participants, the communication of the meeting materials, the page sharing resources, the registered voting, the online access, and the video. The on-demand systems, material export, call service items, etc., facilitate the interaction and communication among the participants.

1.2 Features and advantages of electronic conference system software. The electronic conference management system can provide a variety of conference functions, help conference organizers to carry out the efficient and convenient operation of all conference procedures, and provide a variety of services for meeting preparations in advance, in-meeting management methods and post-meeting archiving operations. The role of the project is to ensure that the meeting is carried out in a normal, orderly and safe manner.

The electronic conference system software terminal can be used for a variety of common conference functions such as electronic table card display, daily check-in image collection, multimedia playback, video conference, registered to vot, call service items, office manuscript reading articles, etc. Interactive whiteboards, writing notes, synchronizing manuscripts for auditions, manuscript prefaces, sharing resources to projectors and other advanced conference functions fully meet the various requirements of the participants.

The electronic conference system software is compatible with common operating system software and can bring its operating system software according to the specific requirements of customers, which is convenient for customers to expand application software. Just connect to the network, and you can get the original remote desktop, remote diagnosis, system update, upgrade, etc., which greatly shortens the response speed. It is suitable for cable TV/wifi network connection, suitable for various places, and the system software connection is clear and simple and can be completed according to the network cable.

2 The current situation of conference rooms of multimedia systems in colleges and universities

For each reporting work, the staff must prepare and copy the meeting materials and the table card in advance. The whole process of preparing for the meeting in advance is complicated, labor-intensive, and lacks communication skills. The main venue qualifying competition is hand-made management method, poor control, high efficiency and low efficiency. The system software such as daily sign-in, resolution, discus